Difference between revisions of "GPCA Draft IT Protocol"

Revision as of 17:02, 27 January 2012

Information Technology Protocol

Article I GPCA Web Site Content

The contents of the GPCA web site will be available to the general public, except as otherwise defined herein:

Section 1-1 General Assembly

1-1.1 Agendas of GPCA General Assemblies shall be available only to party members.

1-1.2 Minutes of GPCA General Assemblies shall contain a record of decisions taken and votes cast, but shall not contain meeting notes of what was said by individual attendees, and shall be published on the web site and made available to the general public, with the exception of the budget, which shall be available only to party members, and any other information which is restricted for legal or personnel reasons.

1-1.3 Notes from GPCA General Assemblies shall contain a paraphrased record of the plenary discussions and shall be considered an approximate record of the meeting in order to give a general sense of the discussion and the different views held, but not be considered a definitive record upon which to quote any individual person or person; and shall be available only to party members. General Assembly notes are not to be republished to the general public

Section 1-2 Standing Committees and Working Groups

Each GPCA Standing Committee and Working Group shall have its own web page on the GPCA web site and be primarily responsible for creating its content, provided that such content is in keeping with the duties and authority for that Standing Committee and Working Group. Once the ability is gained to partition and segregate access to different parts of the GPCA website via the GPCA's Content Management System (CMS), posting access for this purpose shall be granted to the co-coordinators of each committee or working group, as well as to any other designee by the committee or working group, provided they demonstrate the capability to post to the site.

1-2.1 The home page for each Committee and Working Group shall be available to the general public. Other pages shall not be available to the general public, but shall be available as otherwise as provided herein.

1-2.1(a) Agendas of GPCA Committee and Working Group meetings shall be available to all party members, but not to the general public. Telephone numbers for committee and working group teleconferences are not to be republished to the general public.

1-2.1(b) Minutes of GPCA Committee and Working Group meetings shall contain a record of decisions taken and votes cast, but shall not contain meeting notes of what was said by individual attendees, and shall be published on the web site and made available to the all party members. Only candidates who have declared their intentions to run shall be featured in the minute

Section 1-3 County Green Organizations

Once the ability is gained to partition and segregate access to different parts of the GPCA website via the GPCA's Content Management System (CMS), Each County Green Organization may have its own web page on the GPCA web site and and be responsible for creating its content. Posting access to GPCA web site shall be granted to the designees of the County Green Organization, provided they demonstrate the capability as defined in 5-1.4 of posting in a manner consistent with the general look and feel of the site.

Section 1-4 Party Officers and Staff

GPCA Party Officers and Staff members may post to the GPCA web site in accordance with their duties and authority contained in their job description, provided they demonstrate the capability the capability to post to the site.

Section 1-5 Levels of Access to the web site

1-5.1 General Public

Access to all publicly available information as defined in this Article

1-5.2 All GPCA members

Access to all publicly available information as defined in this Article

1-5.3 Current Members of GPCA Committees and Working Groups

Access to internal information of the Committee or Working Group.

1-5.4 Current Members of the GPCA Coordinating Committee

Access shall be to all material on the GPCA web site

Section 1-6 Information not published on the web site

1-6.1 Information that is considered by the Coordinating Committee (CC) in executive session. However, minutes of CC executive sessions shall report of decisions taken and the votes cast.

1-6.2 Party contracts in their entirety. However, summaries may be included in the minutes that summarize the contract, including a record of hire, length of employment, job description, summary of obligations and overall amount paid, but that do no include home addresses and other personal contact information, hourly rates, specific obligations of both parties

1-6.3 Sensitive political information. Minutes shall only include mention of publicly declared candidacies

1-6.4 Sensitive legal information.

1-6.5 Unedited video and audio recordings of GPCA General Assemblies, Gatherings and Committee and Working Group meetings. Limits to the type of information that can be published on the GPCA web site also apply to what can be included in published video and audio recordings of the GPCA. For the time being, videos and audios should be stored off-line.

Article II GPCA Web Site Content Management System Access

Section 2-1 Access by Coordinating Committee Appointment

Until the ability is gained to partition and segregate access to different parts of the GPCA website via the GPCA's Content Management System (CMS), the CC may approve a limited access list of individuals with technical skills and specific areas of focus, and the CC may specify the areas of the web site that the individual is authorized to post to. Those will access shall undergo a basic training on how to post to the GPCA CMS before being able to post on their own.

2-1.1 Applicants shall supply their first and last name, county, mailing address (to confirm their voter registration) and email address. Applicants shall also state their technical experience and the reason for their access. email address

2-1.2 The actual provisions of passwords to those appointed by the CC shall be by the Managing Director and the Managing Director shall maintain a list of all those given access.

2-1.3 The manner in which content may be posted shall be subject to a set of criteria established by the Web Design Team and shared with each person having CMS access.

Section 5-2 GPCA email lists

5-2.1 Participation

5-2.1(a) Participation in the official email lists of the GPCA are open to GPCA members only, except when otherwise explicitly stated by the General Assembly. Participation is additionally contingent upon following the Party's Email Etiquette, which is proposed by the IT Committee and approved by the General Assembly.

5-2.1(b) All GPCA email lists are considered 'opt-in' lists, except those in which participation is a prerequisite for membership in a standing committee, working group or county Green organization, in which case the individual in question shall be automatically subscribed.

5-2.1(c) Participation in the email lists for each standing committees or working group shall be open to all members of that standing committees or working group. Such lists may have their additional rules about who may participate, including former members, advisors, observers and other party members. Such rules may be appealed to the Coordinating Committee, which can overturn them by a 2/3 vote.

5-2.1(c) Participation in the email lists for each County Green Organizations shall be subject to the rules of each County Green Organizations, except that lists discussing the business of each County Council shall be open to all County Council members.

5-2.2 Standing Committees and Working Groups

Email lists for all GPCA Standing Committees, Working Groups and other Special Groups, Ad-Hoc Groups and Sub-committees shall be hosted and archived by the GPCA on the GPCA server. Administrator status for each email list shall be granted to the co-coordinators of each committee or working group, as well as to any other designated by the committee or working group.

5-2.3 County Green Organizations

Each County Green Organization may have and is encouraged to have its own email lists hosted and archived by the GPCA on the GPCA server. Administrator status for each email list shall be granted to the persons designated for that purpose by each county Green organization.

Section 5-3 GPCA broadcast lists

5-3.1 Broadcast lists hosted by the GPCA may be created by GPCA Standing Committees, Working Groups and County Green organizations for the purpose of advancing the duties and responsibilities of those Standing Committees, Working Groups and County Green organizations, as those duties and responsibilities ae defined in state party and county party bylaws. At least two list operators with posting privileges must be authorized by each list's sponsor. List operators shall manage the list according to these rules and the rules of the sponsor.

5-3.2 Appointing list operators and creating content for general GPCA broadcast lists County Green Organizations, party members at large and the general public shall be the responsibility of the Coordinating Committee.

5-3.3 The Information Technology Committee shall have the responsibility to ensure that such posting does not create security or virus problems for the party, but has no authority over content.

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PROPOSAL: That the GPCA CC approve the following GPCA Web Security Protocol

III) Web Site Content Management System Access

3-1 Access by Coordinating Committee Appointment

Until the ability is gained to partition and segregate access to different parts of the GPCA website via the GPCA's Content Management System (CMS), the CC may approve a limited access list of individuals with technical skills and specific areas of focus, and the CC may specify the areas of the web site that the individual is authorized to post to.

(a) Applicants shall supply their first and last name, county, mailing address (to confirm their voter registration) and email address. Applicants shall also state their technical experience and the reason for their access. email address

(b) The actual provisions of passwords to those appointed by the CC shall be by the Managing Director and the Managing Director shall maintain a list of all those given access.

(c) The manner in which content may be posted shall be subject to a set of criteria established by the Web Redesign Team and shared with each person having CMS access.

IV) Contact Data Base Access

4-1 Access by County Appointment

Until the ability is gained to partition and segregate access to different parts of the GPCA date GPCA's Contact Management System, county access to data base information of voters, donors and volunteers shall be as follows:

(a) County Councils in active GPCA counties may appoint one or more individuals to whom an export of the county data base may be shared.

(b) Upon receipt of said export of data, the recipient individuals and county agree to use it only for legally approved party-building purposes, as per the attached document......

(c) The actual provisions of passwords to those appointed by the CC shall be by the Managing Director and the Managing Director shall maintain a list of all those given access.

(d) Recipients of the data shall work with the Managing Director to make updates of changes in emails and phone numbers in the Data Base itself Should the CC authorize some mid-year expenditures to begin a clearinghouse operation in Sacramento before the next General Assembly and if so, how should it be funded? One advantage of beginning such a process is that we are already in an election year and waiting until the next General Assembly could miss some opportunities. Another advantage of doing this is that it can better inform the FY2012-2013 process with some practical experience before the FY2012-2013 budget vote is taken.