Difference between revisions of "It-protocol"

Revision as of 18:38, 7 March 2016

Article I GPCA Web Site Content

The contents of the GPCA web site will be available to the general public, except as otherwise defined herein:

Section 1-1 General Assembly

1-1.1 Agendas of GPCA General Assemblies shall be available only to party members.

1-1.2 Minutes of GPCA General Assemblies shall contain a record of decisions taken and votes cast, but shall not contain meeting notes of what was said by individual attendees, and shall be published on the web site and made available to the general public, with the exception of the budget, which shall be available only to party members, and any other information which is restricted for legal or personnel reasons.

1-1.3 Notes from GPCA General Assemblies shall contain a paraphrased record of the plenary discussions and shall be considered an approximate record of the meeting in order to give a general sense of the discussion and the different views held, but not be considered a definitive record upon which to quote any individual person or persons; and shall be available only to party members. General Assembly notes are not to be republished to the general public.

Section 1-2 Standing Committees and Working Groups

Each GPCA Standing Committee and Working Group shall have its own web page on the GPCA web site and be primarily responsible for creating its content, provided that such content is in keeping with the duties and authority for that Standing Committee and Working Group. Once the ability is gained to partition and segregate access to different parts of the GPCA website via the GPCA's Content Management System (CMS), posting access for this purpose shall be granted to the co-coordinators of each committee or working group, as well as to any other designee by the committee or working group, provided they demonstrate the capability to post to the site.

1-2.1 The home page for each Committee and Working Group shall be available to the general public. Other pages shall not be available to the general public, but shall be available as otherwise as provided herein.

1-2.1(a) Agendas of GPCA Committee and Working Group meetings shall be available to all party members, but not to the general public. Telephone numbers for committee and working group teleconferences are not to be republished to the general public.

1-2.1(b) Minutes of GPCA Committee and Working Group meetings shall contain a record of decisions taken and votes cast, but shall not contain meeting notes of what was said by individual attendees, and shall be published on the web site and made available to the all party members. Only candidates who have declared their intentions to run shall be featured in the minutes.

Section 1-3 County Green Organizations

Once the ability is gained to partition and segregate access to different parts of the GPCA website via the GPCA's Content Management System (CMS), each County Green Organization may have its own web page on the GPCA web site and and be responsible for creating its content and maintaining its operation. Posting access to GPCA web site shall be granted to the designees of the County Green Organization, provided they demonstrate the capability to post to the site.

Section 1-4 Party Officers and Staff

GPCA Party Officers and Staff members may post to the GPCA web site in accordance with their duties and authority contained in their job description, provided they demonstrate the capability to post to the site.

Section 1-5 Levels of Access to the web site

1-5.1 General Public

Access to all publicly available information as defined in this Article.

1-5.2 All GPCA members

Access to all publicly available information as defined in this Article and information available to party members as defined in this Article.

1-5.3 Current Members of GPCA Committees and Working Groups

Access to internal information of the Committee or Working Group.

1-5.4 Current Members of the GPCA Coordinating Committee

Access shall be to all material on the GPCA web site.

Section 1-6 Information not published on the web site

1-6.1 Information that is considered by the Coordinating Committee (CC) in executive session. However, minutes of CC executive sessions shall report on decisions taken and the votes cast.

1-6.2 Party contracts in their entirety. However, summaries may be included in the minutes that summarize the contract, including a record of hire, length of employment, job description, summary of obligations and overall amount paid, but that do no include home addresses and other personal contact information, hourly rates and specific obligations of both parties.

1-6.3 Sensitive political information. Minutes shall only include mention of candidates who have formally made a declaration of candidacy and/or otherwise have indicated they wish their intentions to be publicly known.

1-6.4 Sensitive legal information.

1-6.5 Unedited video and audio recordings of GPCA General Assemblies, Gatherings and Committee and Working Group meetings. Limits to the type of information that can be published on the GPCA web site also apply to what can be included in published video and audio recordings of the GPCA. For the time being, videos and audios should be stored off-line.

Article II GPCA Web Site Content Management System Access

Section 2-1 Access by Coordinating Committee Appointment

Until the ability is gained to partition and segregate access to different parts of the GPCA website via the GPCA's Content Management System (CMS), the Coordinating Committee may approve a limited access list of individuals with technical skills and specific areas of focus, and the Coordinating Committee may specify the areas of the web site that the individual is authorized to post to. Those will access shall undergo a basic training on how to post to the GPCA CMS before being able to post on their own.

2-1.1 Applicants shall supply their first and last name, county, mailing address (to confirm their voter registration) and email address. Applicants shall also state their technical experience and the reason for their access. email address

2-1.2 The Coordinating Committee shall designate who shall provide passwords to those appointed by the Coordinating Committee and a list of all those given access shall be maintained within the GPCA CMS, and shall be provided to the Coordinating Committee upon request.

2-1.3 Content may be posted subject to a set of criteria established by the Coordinating Committee's designated Web Design Team and shared with each person having CMS access.

Article III Contact Data Base Access

Section 3-1 Access by County Appointment

Until the ability is gained to partition and segregate access to different parts of the GPCA's Contact Data Base, county access to data base information of voters, donors and volunteers shall be as follows:

3-1.1 County Councils in active GPCA counties may appoint one or more individuals to whom an export of the county data base may be shared.

3-1.2 Upon receipt of said export of data, the recipient individuals and county agree to use it only for legally approved party-building purposes.

3-1.3 The Coordinating Committee shall designate who shall provide passwords to those appointed by the Coordinating Committee and a list of all those given access shall be maintained within the GPCA Contact Data Base, and shall be provided to the Coordinating Committee upon request.

3-1.4 Recipients of the data shall work with the individuals appointed by the Coordinating Committee to make updates of changes in emails and phone numbers in the Contact Data Base itself.

Article IV GPCA email lists

Section 4-1 Participation

4-1.1 Participation in the official email lists of the GPCA are open to GPCA members only. Participation is additionally contingent upon following the GPCA's Email Rules of Decorum.

4-1.2 All GPCA email lists are considered 'opt-in' lists, except those in which participation is a prerequisite for membership in a standing committee, working group or county Green organization, in which case the individual in question shall be automatically subscribed.

4-1.3 Participation in the email lists for each standing committees or working group shall be open to all members of that standing committees or working group. Such lists may have additional rules about who may participate, including former members, advisors, observers and other party members. Such rules may be appealed to the Coordinating Committee, which can overturn them by a 2/3 vote.

4-1.4 Participation in the email lists for each standing committees shall be open to all members of that standing committees, as well as Coordinating Committee members upon their request and other party members who may be added as advisors or observers upon decision of the standing committee.

4-1.5 Participation in the email lists for each working group shall be open to all members of that working group. Such lists may have additional rules about who may participate, including former members, advisors, observers and other party members. Such rules may be appealed to the Coordinating Committee, which can overturn them by a 2/3 vote.

4-1.6 Participation in the email lists for each County Green Organizations shall be subject to the rules of each County Green Organizations, except that lists discussing the business of each County Council shall be open to all County Council members.

Section 4-2 Standing Committees and Working Groups

Email lists for all GPCA Standing Committees, Working Groups and other Special Groups, Ad-Hoc Groups and Sub-committees shall be hosted and archived by the GPCA on the GPCA server. Administrator status for each email list shall be granted to the co-coordinators of each committee or working group, as well as to any other designated by the committee or working group. Committees and Working Groups are expected to retain their password and appoint new administrators and otherwise manage their own lists as needed.

Section 4-3 County Green Organizations

Each County Green Organization may have and is encouraged to have its own email lists hosted and archived by the GPCA on the GPCA server. Administrator status for each email list shall be granted to the persons designated for that purpose by each county Green organization.

Section 4-4 Inform List

The GPCA Inform List a one-way list is for the state party to communicate official party business to individuals in state party leadership positions and to members of Green Party County Councils.

4-4.1 The list's recipients shall include members of County Councils and GPCA standing committees; the co-coordinators of GPCA working groups; General Assembly/Standing General Assembly delegates, and the GPCA Treasurer, Liaison to the Secretary of State and state party Spokespersons.

4-4.2 Official business includes information regarding meetings and actions authorized by them; Projects of the Coordinating Committee, Standing Committees and Working Groups; Business of the Party Officers; Other items deemed appropriate by the Coordinating Committee or General Assembly.

4-4.3 There shall be an Inform List operator and back-up, appointed by the Coordinating Committee. Only the list operator and back-up operator have posting privileges. The list operator shall notify the back-up operator of any planned absences so the back-up can assume the duties.

4-4.4 Those authorized to request messages be posted shall include the Co-coordinators of the Coordinating Committee, Standing Committees and Working Groups and the Treasurer and Liaison to the Secretary of State. Coordinators may authorize another individual for posting requests by notifying the list operators, but should still be copied on all requests.

4-4.5 The list operator shall review each posting request for consistency with the guidelines herein, and shall return non-compliant messages with an explanation of why, and shall archive such correspondance at the list operator archive. If there is further disagreement over the appropriateness of a posting, the list operator shall consult the Coordinating Committee for resolution.