Coordinating Committee Conf Call Agenda 05 16 11

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GPCA CC Teleconference – Monday, May 16, 2011 – 7:30 p.m.

Facilitator: Barry Hermanson

Minutes Taker: Adrienne Prince

Vibes Watcher: TBD

Time Keeper: TBD

Agenda

1. Welcome and setup, roll call, quorum check (15 min)

2. Coordinating Appointments to GPCA Standing Committees (10 min)

- Finance: Bert Heuer, Cres Velluci - Platform: Shane Que Hee

for background and applicable GPCA bylaws

3. Proposal: Approve independent contractor agreement with Marnie Glickman (30 min)

for text of contract

4. Proposal: Approve Personnel Committee membership, with responsibility to oversee Marnie. Committee to consist of Sanda Everette, Barry Hermanson, Mike Feinstein. Committee would consult with the Finance Committee and the CCWG as needed. (10 min)

for background proposal

5. Proposal: Approve release of RPF for web designer to redesign GPCA and migrate content, per the following time schedule (10 min)

May 17th - release RPF May 30th - responses to RPF due May 31 to June 3rd - CC hiring committee reviews responses, makes recommendation to Coordinating Committee June 6 - CC approves web designer

6. Proposal: Approve ad-hoc Hiring Committee membership for purposes of hiring web designer. Committee to consist of IT members Cameron Spitzer and (who else on IT is interested and has background) and the Personnel Committee. Committee will also consult with Marnie Glickman in her role as ________. (10 min)

Relevant text from GPCA Personnel Policy: " Because employees may be splitting their time working for different committees or campaigns, hiring will be done by ad hoc Hiring Committees. However, every Hiring Committee will consist of at least 4 persons, including at least one Personnel Committee member, one member of the Coordinating Committee and one member of the committee that will be supervising the employee. A job description must be in place before the hiring process begins" (http://www.cagreens.org/cc/internal/PersonnelPolicy.pdf).

7. Proposal: Approve that the GPCA's approve to Content Relationship Management (CRM) systems will be to begin with Wired for Change/Salsa and move to open source CiviCRM when CiviCRM can meet our needs. Approve contract a with Wired for Change/Salsa for $300/month, for the services specified. Approve contract with Marnie Glickman for $650 to install Wired for Change/Salsa.

8. Discussion: GPCA policies regarding web content, email lists and related matters.

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