Coordinating Committee Draft Retreat Agenda 10 28-29 11
Coordinating Committee Draft Retreat Agenda San Mateo, California, January 28, 2012
10:00: Introductions by Coordinating Committee members
Sharing of each members' Green Party/activist/professional background and vision for Coordinating Committee and for GPCA
11:40: Election of CC Male Co-coordinator
Three minute candidate statements, voting by paper ballot, results made public in Coordinating Committee minutes
11:50: Election of CC Male Alternate Co-coordinator
Three minute candidate statements, voting by paper ballot, results made public in Coordinating Committee minutes
12:00: Election of CC Female Alternate Co-coordinator
Three minute candidate statements, voting by paper ballot, results made public in Coordinating Committee minutes
12:30 Appointment of Coordinating Committee Liaisons to Standing Committees
Standing Committees with no CC liaison:
- Bylaws (http://www.cagreens.org/committees/bylaws)
- Clearinghouse (http://www.cagreens.org/committees/clearinghouse)
- Platform (http://www.cagreens.org/committees/platform)
Standing Committees with a CC liaison:
- Finance, Barry Hermanson (http://www.cagreens.org/committees/finance)
- Media, Sanda Everette (http://www.cagreens.org/committees/media)
The CC's Rules and Procedures governing these appointments are (http://www.cagreens.org/committees/coordinating/procedures#Article_V_Liaisons_to_Standing_Committees_and_Working_Groups):
Article V Liaisons to Standing Committees and Working Groups
5-1 Duties
As per GPCA Bylaws 6-1.8, each committee and working group shall be assigned a Coordinating Committee Liaison, who will serve as a voting, ex-officio member of that committee or working group. The Liaison is charged with facilitating communications between the committee or working group and the Coordinating Committee. Liaisons appointed to Committees also serve as one of the Committee co-coordinators.
5-2 Term
The Liaison shall serve for as long as they are on the Coordinating Committee or two years, whichever is less. Upon the Liaison's term ending on the Coordinating Committee or upon two years, the Liaison position shall be considered vacant and a new appointment process shall commence. There are no term limits on the Liaison position.
5-3 Appointment
5-3.1 The Coordinating Committee shall fill open Liaison seats on an annual basis and/or whenever vacancies occur.
5-3.2 If there is only one candidate for Liaison, the Coordinating Committee shall first test for consensus. If consensus exists, the candidate shall be considered appointed. Where there is not consensus, there shall commence a three day voting period through midnight the ensuing Thursday. Votes shall be cast on a voting page equipped for instant run-off voting and shall include a No Other Candidate option. Any candidate receiving a majority of votes cast is considered elected.
5-4 Recall
A Liaison may be recalled by a 2/3 vote of the Coordinating Committee. A proposal for recall must be co-sponsored by 1/3 of the Coordinating Committee to be placed before the Coordinating Committee for a vote.
12:50 Appointment of Coordinating Committee Liaison/Co-coordinators to Working Groups
Working Groups with no CC Liaison/Co-coordinators:
None, except Campaigns & Candidates becomes open as per 5-2 Term of the CC's Rules and Procedures governing such appointments:
Working Groups with a CC Liaison/Co-coordinators:
Campaigns & Candidates, Matt Leslie (http://www.cagreens.org/workinggroups/campaigns-candidates)
Electoral Reform, Sean Dodd (http://www.cagreens.org/workinggroups/electoral-reform)
Grassroots Organizing, Alex Shantz (http://www.cagreens.org/workingroups/grassroots-organizing)
Green Issues, Tim Laidman (http://www.cagreens.org/workinggroups/green-issues)
01:00 Lunch
02:00 Appoint GPCA Treasurer
Background: GPCA Treasurer Jeanne Rosenmeier is stepping down. GPCA Bylaws 7‑1.12 Treasurer (http://www.cagreens.org/bylaws/2011-12-03#7‑1.12_Treasurer) governing the appointment of the treasurer are:
7‑1.12 Treasurer
The Treasurer shall have the duties and responsibilities as defined in the Fiscal Policy. The term of the Treasurer shall be two years, beginning in odd-numbered years; the Treasurer shall be nominated by the Coordinating Committee, and subject to the confirmation of the first meeting of the General Assembly in odd-numbered year. The Coordinating Committee shall immediately fill any vacancy in the office of the Treasurer, subject to the confirmation of the next meeting of the General Assembly.
Proposal: That the Coordinating Committee appoint Doug Barnett as GPCA Treasurer until the next GPCA General Assembly. That the Coordinating Committee will decide who it will nominate for ultimate General Assembly confirmation at a future date.
02:20 Address status and location of GPCA Clearinghouse
Proposal: That the GPCA establish a physical clearinghouse in Sacramento for storage and handling of merchandise and propose a budget line for it in the FY2012-2013 budget.
02:50 Address status of GPCA IT group
03:20 Approve Coordinating Committee Internal Rules and Procedures Articles II, II, VII and IX
Proposal: That the following text be approved for Article II Work Plan and Long Term Agenda Planning, Article III Meetings, Article VII State Meeting Planning Committee and Article IX Strategy Committee
http://wiki.cagreens.org/index.php/Coordinating_Committee_Rules_and_Procedures
03:40 Discussion of Green 2012 Initiative / GPCA Priorities
04:30 GPCA strategic plan as per GPCA bylaws 7-1.13
Background: GPCA Bylaws 7-1.13 Strategic Plan (http://www.cagreens.org/bylaws/2011-12-03#7-1.13_Strategic_Plan) is:
The CC shall establish a two-year strategic plan annually, using input from a brainstorming plenary session and draft work plans from the standing committees and working groups. The proposed plan shall be presented and affirmed at the subsequent General Assembly. The two-year strategic plan shall be reviewed and refocused by the CC and presented to the General Assembly annually. As part of the strategic plan, the CC shall develop a two-year schedule, including potential agenda items, for the General Assemblies and Gatherings, with input from each standing committee and working group work plan. The two-year schedule shall be revised annually, with General Assembly agenda and scheduling remaining flexible.
06:30 Dinner
Coordinating Committee Draft Retreat Agenda
January 29, 2012
- Review/amendment of Personnel Policy
- Review and approval of CC FY2012-13 Work Plan and Budget Proposals
- Plenary Planning Issues:
- Fill Agenda Planning Committee for 2012
- Review of Plenary funding and discuss issue of GPCA vs. County GP FPPC reporting issues (related to 2012-2013 Budget)
Discussion and approve reinstitution of hardship travel subsidies for Plenary delegates; Need to establish policy details; Approve special donor directed option as part of Plenary registration for this purpose
Discuss issues regarding timing of submitting work plans and budgets and scheduling Spring Budget General Assembly if Fiscal Year is moved to July1 - June 30
Discuss planning for August 2012 Gathering (relates to work plan)
